PRELIMINARY — BID PHASE. This portal reflects Firm Foundations' proposed approach to FoJH Phase 2 while the bid remains under evaluation. Bid submitted 5:00 PM EST Friday, July 24, 2026. Award notification is expected on or before Wednesday, August 5, 2026. All content herein is provisional pending contract award and any addenda issued by the engineer.

Facility Improvements — Phase 2

Friends of Joshua House Foundation, Inc. | 1515 Michelin Court, Lutz, FL 33549 | AIA A101-2017
Phased Duration
~3.5 Months
Excluding Inspection Delays
Work Phases
5
Civil (per RFI #001 Q10) + Landscape
Bid Submitted
Jul 24
5:00 PM EST
Award By
Aug 5
Owner Notification
Funding
HUD CDBG
Federal · Davis-Bacon
Overall Progress
0%

Project Team

Owner · Rep · Engineer · Contractor

Project Owner

Friends of Joshua House Foundation, Inc.
  • Tampa children's shelter — five homes on 11 acres
  • 1515 Michelin Court, Lutz, FL 33549 (project site)
  • Mailing: P.O. Box 2451, Lutz, FL 33548
  • (813) 406-5694 · friendsofjoshuahouse.org

Owner's Representative

InVision Advisors
  • Nathanael Moore — Owner's Rep · single point of contact
  • 1501 W. Cleveland Street, Suite 230, Tampa, FL 33618
  • (813) 435-0318
  • n.moore@invisionadvisors.com

Engineer of Record

Hendra & Associates, Inc.
  • Eric J. Hendra, PE — issues addenda & RFI responses
  • Plan set dated 12/5/23 (Phase 2 civil / site set)
  • Sheets referenced: C-001, C-003, C-100, C-102, C-500, C-501
  • Addenda deadline: July 10, 2026 · 5:00 PM

Contractor

Firm Foundations Asphalt & Concrete LLC
  • Arthur Wilmoth — CEO / President
  • Joe Santerelli — Project Manager (Primary On-Site)
  • 10701 N Nebraska Ave, Tampa, FL 33612
  • 813-853-6597 · CBC1267421

Scope & Site

Work · RFIs · Coordination

Scope Summary

Civil / Site Work + Landscape & Irrigation
  • Driveway / fire / access road (one continuous scope) — asphalt RESURFACE ONLY pending materials-testing results. Per RFI #001 Q9, the former "rock road / turf-block" callout is asphalt — the C-500 turf-block detail no longer applies. Full mill / base / re-pave only if testing indicates the existing pavement can't be resurfaced as-is.
  • Retention ponds — excavation, edge-of-bank construction
  • Stormwater drainage — RCP, catch basins, inlets
  • Sidewalk repairs / replacement + ADA ramps & access aisles
  • Silt fencing, tree protection, erosion control (SWPPP)
  • 6′ TEMPORARY construction/safety fencing during active work zones only (MOT) — installed & removed with the work per the Fences 1–4 phasing sketch. Permanent security fencing is NOT in scope.
  • Landscape: plant install (90+ trees & shrubs, 429 Confederate Jasmine), Bahia sod, 66 CY pine bark mulch
  • Irrigation: full drip + spray system per plans I-1 & I-2 (9/18/23), integrated with landscape zones

RFI Log

Engineer & Owner Coordination
  • RFI #001 — submitted July 2, 2026 · ANSWERED (Hendra & Associates + FoJH). 12 items resolved — see “Notes on Bid Basis” card on the Scope of Work tab for how each answer shapes the bid.
  • RFI #002 — submitted July 14, 2026 · ANSWERED by Hendra & Associates. All 3 items resolved & folded into the Scope:
    • Item 1 — Roadside trees RETAINED & protected; infill with new landscape per County landscape code (no roadside removal)
    • Item 2 — 9 trees inside pond limits ARE removed; a cluster at top-of-bank is intentionally retained per pond design
    • Item 3 — Not a pond fence: the C-501 fencing callout is a site security fence tying into the front of property (not Pond 2A perimeter)
Full RFI #002 response PDF: Download » · All RFIs & responses also uploaded to Documents → RFI Log

MOT & Site Coordination

Active Children's Shelter Campus
  • Active residential campus — children on site daily
  • Work hours per HUD / owner: standard 7 AM – 5 PM weekdays
  • Playground & canopy stay accessible except during storm pipe work
  • Cones, barriers, spotters, backup alarms in every work zone
  • Full PPE (hardhats, hi-vis w/ FF logo, safety boots)
  • Daily site cleanup; drive lanes restored end of day
  • Section 3 & Davis-Bacon posters at staging area

Federal Compliance

HUD CDBG · Davis-Bacon · Section 3 · BABA

Federal Compliance Overview

HUD CDBG · Hillsborough County
  • Presidential EO 11246 — equal opportunity
  • Title VII, Civil Rights Act of 1964 (as amended)
  • Davis-Bacon Act — certified payroll, prevailing wages
  • Copeland Anti-Kickback Act
  • Section 3 — low-income hiring / contracting priority
  • Build America, Buy America (BABA) — iron, steel, mfg. products
  • E-Verify (F.S. 448.095) — all contractors & subs
DAVIS-BACON SECTION 3 BABA E-VERIFY EO 11246 2 CFR 200

Compliance Training — Pre-Con Workshop

Hillsborough County AHS · Davis-Bacon & Section 3
  • Section 3 benchmark: 25% of total labor hours by Section 3 workers; 5% by Targeted Section 3 workers (5% is inside the 25%)
  • Davis-Bacon: pay per Wage Determination for classifications actually performed — “Helper” is NOT an accepted classification
  • Copeland Anti-Kickback: certified payroll delivered within 7 days of the pay date
  • Records: preserve payrolls 3 years after prime contract completion
  • On-site postings: WH-1321 Davis-Bacon poster + Wage Determination + Section 3 + E-Verify (visible at all times)
  • Interviews: AHS will conduct on-site worker interviews — answers compared to certified payrolls
  • 1099s / independents: must be listed on the certified payroll
  • MBE/WBE: encouraged — 51%+ ownership disadvantaged / women
Full deck: Documents → Section 3 Reporting

Post-Award Document Package

Per AHS Contractor Checklists
  • Before work starts: W-9 (prime + every sub), COI, SAM.gov registration, debarment certification, E-Verify certification, license verification (Sunbiz + DBPR), payroll signature authorization, HUD-4010 labor standard provisions in every subcontract
  • Weekly during work: Certified Payroll WH-347 with wet signature (prime + every sub, numbered sequentially) — Statement of Compliance (WH-347 page 2) — Section 3 Man Hour Report — “No Work” payroll submitted if no work
  • Monthly / periodic: HUD Form 2516 (contract/subcontract report) — Section 3 hiring updates — MBE/WBE participation tracking
  • Payment requests: AHS Payment Request Checklist attached to every draw
  • Any wage classification not on WD: SF-1444 request to AHS/DOL (30-day response minimum)
  • Any underpayment discovered: Restitution Affidavit + back-wage payment (interest per 26 U.S.C. 6621, compounded daily)
  • Closeout: Project Closeout Checklist (GC + all subs) · final payrolls · records preservation setup (3 yrs)
Full deck: Documents → Closeout Package once award is issued

Scope of Work — 5-Phase Approach

Sequenced per Firm Foundations' proposed civil phasing in RFI #001, Item 10 — back pond & access prep first (opens rear access), then drainage & basins, then the north road, then the south road — with landscape & irrigation as Phase 5 after the pavement cures and site is stable. Target duration ~3.5 months, exclusive of inspection wait times. RFI #001 & #002 responses received & incorporated into the phase notes and the Notes on Bid Basis card below.

Phase 1 — Back Pond + Access Prep

Behind Admin Building — Access & Retention
  • Install silt fencing & tree protection within Phase 2 work area only, plus along/adjacent to the phase line where construction may impact existing trees (RFI #001 Q5)
  • Pond 2 — two tree conditions: (a) 9 trees INSIDE pond limits are REMOVED per RFI #002 Item 2 (affects tree-removal + earthwork qtys); (b) a cluster at top-of-bank is intentionally RETAINED & PROTECTED — pond was designed to preserve it (RFI #001 Q4 + RFI #002 Item 2). Tree mitigation quantities on L-2.
  • Protect existing pump shed while working adjacent — pond was designed around the shed and its foundation to maintain integrity; shed sits on the back side of the 5-ft top-of-bank grading limit (RFI #001 Q6)
  • Pond 2 edge-of-bank excavation & grading per C-100 / C-501, respecting the 5-ft grading offset from the pump shed
  • SWPPP inlet protection in place before soil disturbance
Approx. duration: ~3 weeks · Opens rear access for the remainder of the work

Phase 2 — Drainage & Basins

Stormwater System — RCP & Structures
  • Install RCP storm pipe per C-102
  • Existing site conflicts — canopy, playground, sidewalk — handled by temporary removal & replacement, INCLUDED in bid as part of contractor site familiarization (RFI #001 Q7)
  • Playground rubber-mulch surfacing removed & reinstalled to original state
  • Sidewalk fully restored where pipe crosses (per RFI #001 Q7 — part of pipe installation scope)
  • Catch basins, inlets, and structure grade rings
  • Regrade around basins to positive drainage
  • Materials testing round #1 — Owner will coordinate the first round (RFI #001 Q11); contractor pays for any required retesting
Approx. duration: ~3 weeks · Storm system energized before road paving

Phase 3 — North Road

Fire / Access Road — North Segment
  • Subgrade evaluation — NO owner-provided core samples (RFI #001 Q3); FF has walked and priced the visible condition (silt + millings + roots + stump). Optional geotech consultation carried at contractor discretion.
  • Asphalt RESURFACE only (tack coat + SP overlay) per plans, treated as one continuous driveway/fire/access-road scope. Formerly "rock road" — RFI #001 Q9 confirmed asphalt. Base-case is resurface-only.
    • IF materials-testing results show the existing pavement cannot be resurfaced as-is: full mill / clearing / base rebuild scope activates — selective clearing & stump removal within road prism; root pruning where required (tree-stability risk carried by contractor per RFI #001 Q3); import & compact limerock base per FDOT spec; then prime coat + SP asphalt lift.
  • Sidewalk ramps installed per plans — no ADA access aisle needed: parallel parking is temporary drop-off, not designated ADA parking (RFI #001 Q8)
  • End of Phase 3 — final striping, wheel stops, ADA signage & signposts for the north segment (thermoplastic paint, wheel stops per FDOT, ADA parking signs at accessible spaces)
Approx. duration: ~3 weeks · Access maintained via south road

Phase 4 — South Road

Fire / Access Road — South Segment
  • Subgrade evaluation mirrors Phase 3 (no owner cores; visible-condition pricing per RFI #001 Q3).
  • Asphalt RESURFACE only (tack coat + SP overlay) for the south segment — same continuous scope as Phase 3 per RFI #001 Q9. Base-case is resurface-only.
    • IF materials-testing results show the existing pavement cannot be resurfaced as-is: full mill / clearing / base rebuild activates — selective clearing & stump removal, root pruning (RFI #001 Q3), limerock base per FDOT, then prime coat + SP asphalt lift.
  • Sidewalk repairs / replacements & ADA warning surfaces
  • Install 6′ TEMPORARY construction/safety fencing around active work zones only — protects shelter operations & occupants from work areas per the Fences 1–4 phasing sketch. Removed at demobilization; no permanent security fencing in scope (RFI #001 Q12 clarifies the phasing sketch guides which zones are fenced when, not a permanent install).
  • C-501 "Pond 2A" fencing callout clarified (RFI #002 Item 3): it's a site security fence tying into the front of the property, NOT a pond fence. Permanent site security fencing is NOT in this scope — only temporary construction fencing. If the Owner requires the C-501 permanent fence, it must be added by change order.
  • End of Phase 4 — final striping, wheel stops, ADA signage & signposts for the south segment (matches Phase 3 completion package)
Approx. duration: ~3 weeks · Pavement cured & ready for Phase 5 planting

Phase 5 — Landscape, Irrigation & Closeout

Per Plan Sets L-1 & L-2 (12/5/23) + I-1 & I-2 (9/18/23)
  • Clear & grub: 4 CY debris removal in planting areas
  • Irrigation rough-in: mainline, valve manifolds & controller mount per I-1 / I-2 — runs conduit before sod goes down. Water source: existing 5 HP well pump (P.O.C. per I-1), 2″ PVB @ 34.01 GPM.
  • Tree install: 20 Live Oak, 38 Slash Pine, 15 Magnolia "Brackens Brown" (all 2″ caliper, staked kits) — 73 canopy trees. Per RFI #002 Item 1, existing roadside trees are RETAINED & protected; new plantings INFILL among them to bring the road frontage into compliance with County landscape code.
  • Shrub / groundcover: 17 Viburnum Walters (3 gal), 429 Confederate Jasmine (1 gal)
  • Sod: Bahia sod install — 10 pallets, seamed & rolled at all landscape zones
  • Erosion-control sod at pavement edge & slopes per RFI #001 Q1 — required for code compliance
  • Disturbed-area restoration: seed & mulch OR hydroseed (contractor's option, per RFI #001 Q1)
  • Mulch: 66 CY Pine Bark Nugget mulch installed to spec depth
  • Irrigation trim & commission: heads, double-row drip lines, controller programming, zone-by-zone walk-through (5 zones per I-1: Zone 1 = 33 GPM; Zones 2&4 pair @ 33.3; Zones 3&5 pair @ 31.7)
  • SWPPP take-down once landscape is established
  • Punch list, site walk with Owner's Rep & Engineer
  • Certified payroll & Section 3 close-out reports to Owner
Approx. duration: ~3 weeks · Landscape needs pavement cured & site stable before install · establishment period continues post-completion

Across Every Phase

Continuous Requirements
  • Certified payroll (Davis-Bacon) submitted weekly
  • Section 3 employment tracking & reporting (24 CFR Part 75)
  • BABA compliance documentation for iron, steel, mfg. products
  • E-Verify records for every worker on site (F.S. 448.095)
  • Daily sign-in sheets & toolbox safety talks
  • SWPPP inspections after every 0.5″+ rain event
  • Portable toilet & handwashing station for the duration of the project (RFI #001 Q10)
Every worker, every phase, every payroll cycle.
▸

Notes on Bid Basis

Click to expand — how each RFI #001 & #002 answer shapes the bid
Confirmed via RFI #001 & #002 Responses (Hendra & Associates)
  • Owner coordinates the first round of materials testing — retesting on contractor (RFI #001 Q11)
  • Pond 2 top-of-bank tree cluster retained & protected per pond design (RFI #001 Q4 + RFI #002 Item 2)
  • 9 trees inside pond limits ARE removed — earthwork + tree-removal quantities updated (RFI #002 Item 2)
  • Roadside trees RETAINED & protected; landscape plantings INFILL around them for County code compliance (RFI #002 Item 1)
  • C-501 "Pond 2A" fence is a site security fence tying to front of property (not a pond fence) — permanent security fencing NOT in scope; if Owner requires it, added by change order (RFI #002 Item 3)
  • Driveway / fire / access road is one continuous asphalt scope (not rock/turf-block; C-500 turf-block detail no longer applies) — RESURFACE ONLY pending materials-testing results; base rebuild only if testing warrants (RFI #001 Q9)
  • Silt fencing / tree protection scope stops at Phase 2 limits, extending along the phase line only where trees may be impacted (RFI #001 Q5)
  • No owner-provided soil borings — contractor has priced visible field conditions; optional geotech at contractor discretion (RFI #001 Q3)
  • Existing site conflicts (canopy, playground, sidewalk) handled by temp removal & replacement, INCLUDED in bid as contractor site familiarization (RFI #001 Q7)
  • Temporary parallel parking, no ADA access aisle required at ramps (RFI #001 Q8)
  • 4-phase civil sequence (+ Phase 5 landscape) accepted by both engineer and owner — Owner to be contacted prior to phase execution (RFI #001 Q10)
  • Only 6′ TEMPORARY construction/safety fencing during active work zones — Fences 1–4 phasing sketch guides which zones are fenced when. Permanent security fencing NOT in scope (RFI #001 Q12)
All bid clarifications resolved. Full RFI response PDFs live in Documents → RFI Log; RFI #002 also downloadable from the Overview RFI Log card.

Proposed Schedule

📅
Bid Submitted: July 24, 2026 · 5:00 PM EST — Award By: August 5, 2026 · Rev A (plan set dated 12/5/23, Hendra & Associates)
Following award & NTP, FF requests ~2 weeks to submit certified payroll setup, order materials (RCP, stone, asphalt, plants, irrigation) and mobilize. The 15-week schedule below runs civil Phases 1→4 sequentially per RFI #001 Q10, with Phase 5 (Landscape + Irrigation + Closeout) following pavement cure. Any duration change from addenda or subsequent RFIs will be reflected here as Rev B.
Phased Duration
~15 Wks
~3.5 Months Total
Active Phases
5
Civil + Landscape
Per-Phase Avg
3 Wks
15 Work Days
Mobilize After NTP
~2 Wks
Material + Plant Lead
Inspection Buffer
Excluded
Not in Duration
Phase / Activity Wks Phase 1 Phase 2 Phase 3 Phase 4 Phase 5
W1W2W3 W4W5W6 W7W8W9 W10W11W12 W13W14W15
PHASE 1 — BACK POND + ACCESS PREP
SWPPP + Tree Protection Install1
Clearing / Tree Removal (Pond 2)1
Pond 2 Edge-of-Bank Excavation2
Site Prep / Access Grading1
PHASE 2 — DRAINAGE & BASINS
RCP Storm Pipe (C-102 route)2
Playground / Sidewalk Restore1
Catch Basins & Inlet Structures1
Materials Testing Round 1—
PHASE 3 — NORTH ROAD
Subgrade Evaluation / Undercut1
Limerock Base + Compaction1
Asphalt Resurface (Tack + Overlay)1
Sidewalk Ramps + ADA Striping1
PHASE 4 — SOUTH ROAD
South Road Subgrade + Base1
South Asphalt Resurface + Sidewalks1
Striping, Wheel Stops, ADA Signs1
6′ Temp construction fencing (moves with active work zones)—
PHASE 5 — LANDSCAPE, IRRIGATION & CLOSEOUT
Clear & Grub Planting Areas (4 CY)1
Irrigation Mainline + Valve Rough-In1
Tree Install (73 @ 2″ cal, staked)2
Shrub + Groundcover (446 plants)1
Bahia Sod Install (10 pallets)1
Pine Bark Nugget Mulch (66 CY)1
Irrigation Trim + Commission1
SWPPP Take-Down + Punch List1
Certified Payroll & Section 3 (Weekly)—
SWPPP / Erosion
Drainage / RCP / Irrigation
Concrete / ADA
Grading / Base
Demo / Clearing
Paving
Striping
Landscape / Plants
Mulch
Payroll / Section 3
Inspection / Testing

Photo Timeline

Pre-bid site walk documentation and, following award, before / during / after documentation. Admin uploads from the Admin panel.

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Project Documents

Bid documents, RFI #001, plans, specifications, Davis-Bacon wage determinations, Section 3 forms, certified payrolls, sign-in sheets, safety meeting notes, and SWPPP inspection reports. Admin uploads from the Admin panel.

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Blank forms go under Master Templates. Once work begins, file each doc under Week N → day-of-week. Weekly WH-347s + Section 3 reports file under Certified Payroll & Compliance → the firm that produced them.

Project Progress

Overall Completion0%
Phase 1 — Back Pond & Access Prep
0%
Phase 2 — Drainage & Basins
0%
Phase 3 — North Road
0%
Phase 4 — South Road
0%
Phase 5 — Landscape, Irrigation & Closeout
0%
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